--- title: "Review, Manage, and Export Results" id: "196443" type: "knowledgebase" slug: "review-manage-and-export-results" published_at: "2026-07-24T09:19:38+00:00" modified_at: "2026-07-24T09:19:38+00:00" url: "https://fooplugins.com/documentation/foogallery/client-proofing/review-manage-and-export-results/" markdown_url: "https://fooplugins.com/documentation/foogallery/client-proofing/review-manage-and-export-results.md" excerpt: "Track proofing sessions, review client selections and comments, manage statuses, and export results as CSV or JSON." taxonomy_knowledgebase_cat: - "Client Proofing" --- [Client Proofing](https://fooplugins.com/documentation/foogallery/client-proofing/) # Review, Manage, and Export Results ## Related Articles - [FooGallery Client Proofing](https://fooplugins.com/documentation/foogallery/client-proofing/client-proofing-overview/) - [Create and Share a Proofing Session](https://fooplugins.com/documentation/foogallery/client-proofing/create-and-share-a-proofing-session/) - [The Client Proofing Workflow](https://fooplugins.com/documentation/foogallery/client-proofing/client-proofing-workflow/) - [Privacy, Security, and Troubleshooting](https://fooplugins.com/documentation/foogallery/client-proofing/privacy-security-and-troubleshooting/) - [Configure Email and Frontend Language](https://fooplugins.com/documentation/foogallery/client-proofing/configure-email-and-frontend-language/) **Need more help?** Browse all documentation or open a support ticket. [All docs](/documentation/) [Support](/support/) Use **FooGallery > Proofing** to track every client session and process submitted results. Client review add-on for FooGallery ## Bring client proofing into your gallery workflow Create private proofing sessions, collect selections and comments, and manage client approvals without leaving WordPress. [Explore Client Proofing](/foogallery-wordpress-gallery-plugin/client-proofing/) [View Client Proofing docs](/documentation/foogallery/client-proofing/) ## Find a session The session list shows: - Client name and email. - Source gallery. - Current status. - Number of selected images. - Expiry date. - Submission date. Use the gallery and status controls, then select **Filter**, to narrow the list. [https://fooplugins.com/wp-content/uploads/2026/07/12-session-list-filters.webp](https://fooplugins.com/wp-content/uploads/2026/07/12-session-list-filters.webp) ## Session statuses | Status | Meaning | | --- | --- | | Draft | Created or reopened, but not yet sent. | | Sent | An invitation send was attempted successfully. | | Viewed | The client opened the private proof. | | Submitted | The client submitted the final selection; the page is read-only. | | Approved | Available to integrations that need a post-submission approval stage. | | Completed | The photographer closed the workflow; the public proof is unavailable. | | Expired | The configured expiry has passed. | | Revoked | Available to integrations that explicitly withdraw access. | The built-in admin interface provides **Complete** and **Reopen** actions. Approved and Revoked are exposed for integrations but do not have dedicated buttons in the current interface. ## Review selected and rejected images Open a session with **View**. The detail screen shows the client, source gallery, status, selection limits, and expiry. ![Client Proofing session overview with client details, export actions, selected images and rejected images](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%201600%202000'%3E%3C/svg%3E)The **Selected Gallery Images** grid contains every selected image. When rejects are allowed, **Rejected Gallery Images** appears separately. Each card shows the attachment filename and any client note. ![Selected and rejected gallery images with filenames and image-specific client notes](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%201600%201763'%3E%3C/svg%3E)Comment-only images are included in exports even when they are not selected or rejected. ## Read the logs The **Email Log** stores the ten most recent invitation and submission delivery results. The **Event Log** records up to 100 recent events, including session creation, link generation, client views, client progress summaries, submission, email delivery, and status changes. ![Client Proofing email log and event log for a submitted proof](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%201600%20614'%3E%3C/svg%3E)## Complete or reopen a session Select **Complete** when no more client changes should be accepted. A completed session's public link becomes unavailable. Select **Reopen** on a completed session to return it to **Draft**. Reopening does not generate a new token. Generate a new link separately when the old link should be invalidated. Sessions in Draft, Sent, or Viewed are marked **Expired** automatically after their configured expiry. An expired session cannot be opened from its public link. ## Export the results The session detail screen provides **Download CSV** and **Download JSON**. [https://fooplugins.com/wp-content/uploads/2026/07/15-export-actions.webp](https://fooplugins.com/wp-content/uploads/2026/07/15-export-actions.webp) Both formats include only images that were selected, rejected, or commented on. Each row contains: | Field | Description | | --- | --- | | proof_id | The proofing session ID. | | gallery_id | The linked FooGallery gallery ID. | | attachment_id | The WordPress Media Library attachment ID. | | filename | The original media filename. | | title | The attachment title. | | selected | 1 when selected and 0 otherwise. | | status | Usually selected or rejected. | | comment | The client's image note, when present. | CSV is convenient for spreadsheets and filename-based production workflows. JSON preserves the same fields in a structured format for scripts and integrations. Resources ## Find the right next step Use this grid for documentation indexes, support routes, account links, affiliate resources, and download pages. ![Image](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%200%200'%3E%3C/svg%3E)### Documentation Search setup guides, product docs, and troubleshooting articles. [Browse docs](/documentation/) ![Image](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%200%200'%3E%3C/svg%3E)### Support Open a ticket with product details so we can help quickly. [Get support](/support/) ![Image](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%200%200'%3E%3C/svg%3E)### Licensing Review account, renewal, refund, and license information. [View details](/licensing/)