--- title: "Create and Share a Proofing Session" id: "196441" type: "knowledgebase" slug: "create-and-share-a-proofing-session" published_at: "2026-07-24T09:19:37+00:00" modified_at: "2026-07-24T09:19:37+00:00" url: "https://fooplugins.com/documentation/foogallery/client-proofing/create-and-share-a-proofing-session/" markdown_url: "https://fooplugins.com/documentation/foogallery/client-proofing/create-and-share-a-proofing-session.md" excerpt: "Prepare a FooGallery gallery, create a client-specific proofing session, and share its private proofing link." taxonomy_knowledgebase_cat: - "Client Proofing" --- [Client Proofing](https://fooplugins.com/documentation/foogallery/client-proofing/) # Create and Share a Proofing Session ## Related Articles - [FooGallery Client Proofing](https://fooplugins.com/documentation/foogallery/client-proofing/client-proofing-overview/) - [The Client Proofing Workflow](https://fooplugins.com/documentation/foogallery/client-proofing/client-proofing-workflow/) - [Review, Manage, and Export Results](https://fooplugins.com/documentation/foogallery/client-proofing/review-manage-and-export-results/) - [Privacy, Security, and Troubleshooting](https://fooplugins.com/documentation/foogallery/client-proofing/privacy-security-and-troubleshooting/) - [Configure Email and Frontend Language](https://fooplugins.com/documentation/foogallery/client-proofing/configure-email-and-frontend-language/) **Need more help?** Browse all documentation or open a support ticket. [All docs](/documentation/) [Support](/support/) This guide prepares a gallery, creates a client-specific session, and shares its private proofing link. Client review add-on for FooGallery ## Bring client proofing into your gallery workflow Create private proofing sessions, collect selections and comments, and manage client approvals without leaving WordPress. [Explore Client Proofing](/foogallery-wordpress-gallery-plugin/client-proofing/) [View Client Proofing docs](/documentation/foogallery/client-proofing/) ## Before you begin You need an existing FooGallery gallery containing the images the client should review. An active FooGallery Client Proofing license or trial is also required to create new sessions. ## 1. Prepare the gallery Edit an existing gallery or create one under **FooGallery > Add Gallery**. Client Proofing uses the gallery's images, ordering, captions, and visual configuration. The optional **Proofing** gallery layout provides useful starting defaults for a review gallery, including: - A 250 by 200 pixel thumbnail size. - Filename captions. - The FooGallery lightbox. - Full-size and thumbnail watermarking enabled by default. - Right-click protection enabled by default. - Social and download buttons hidden by default. These protections discourage casual copying, but they cannot prevent a determined visitor from capturing an image displayed in a browser. [https://fooplugins.com/wp-content/uploads/2026/07/03-proofing-gallery-layout.webp](https://fooplugins.com/wp-content/uploads/2026/07/03-proofing-gallery-layout.webp) Save the gallery after changing its layout or other settings. ## 2. Preview the client experience In the gallery editor, find the **Client Proofing** panel and select **View Preview**. The preview is available to administrators and opens a standalone proofing page without creating a client session. Preview interactions do not save. The status tray displays **Preview only** after you select, reject, or comment. [https://fooplugins.com/wp-content/uploads/2026/07/04-gallery-client-proofing-panel.webp](https://fooplugins.com/wp-content/uploads/2026/07/04-gallery-client-proofing-panel.webp) ## 3. Create the session You can start from either location: - Go to **FooGallery > Proofing** and use **Create Proofing Session**. - Edit the source gallery and select **Create Proofing Session** in the **Client Proofing** panel. The gallery is selected automatically. Complete the form: 1. Choose the **Gallery**. 2. Enter an optional **Client name**. 3. Enter the required **Client email**. 4. Set **Expiry days**. The default is 14. Enter `0` for no expiry. 5. Set **Min selections** or leave `0` for no minimum. 6. Set **Max selections** or leave `0` for no maximum. 7. Leave **Allow comments** enabled if the client should be able to attach notes to images. 8. Leave **Allow rejects** enabled if the client should be able to mark unwanted images. 9. Leave **Email on submit** enabled to notify the configured address when the client submits. 10. Select **Create Session**. If the minimum is higher than the maximum, Client Proofing reduces the minimum to match the maximum. [https://fooplugins.com/wp-content/uploads/2026/07/05-create-session-form.webp](https://fooplugins.com/wp-content/uploads/2026/07/05-create-session-form.webp) The new session begins with the **Draft** status. A private link is generated and displayed once. ## 4. Copy or preview the private link After creation, use: - **Copy Link** to copy the URL for use in your own message. - **Preview** to open the same link and verify the session. The raw security token is not stored. Copy the displayed link before leaving the screen. [https://fooplugins.com/wp-content/uploads/2026/07/06-private-link-actions.webp](https://fooplugins.com/wp-content/uploads/2026/07/06-private-link-actions.webp) ## 5. Send the invitation email Select **Send Invitation** on the session detail screen. Client Proofing generates a fresh private link, inserts it into the configured invitation template, and sends it to the session's client email address. Sending an invitation or selecting **Generate New Link** rotates the security token. Every previously generated link for that session immediately becomes invalid. The action records its result in the **Email Log**. WordPress reporting a successful send means the message was accepted by the site's mail system; it does not guarantee delivery to the recipient's inbox. ## Reusing a gallery One gallery can have multiple client sessions. Each session has its own client details, private token, expiry, options, selections, comments, and status. The gallery editor lists its five most recent sessions under **Previous sessions**. Resources ## Find the right next step Use this grid for documentation indexes, support routes, account links, affiliate resources, and download pages. ![Image](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%200%200'%3E%3C/svg%3E)### Documentation Search setup guides, product docs, and troubleshooting articles. [Browse docs](/documentation/) ![Image](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%200%200'%3E%3C/svg%3E)### Support Open a ticket with product details so we can help quickly. [Get support](/support/) ![Image](data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%200%200'%3E%3C/svg%3E)### Licensing Review account, renewal, refund, and license information. [View details](/licensing/)